Statement on data processing

(in accordance with General Data Protection Regulations) for Albrecht JUNG GmbH & Co. KG

Preamble

Data protection is important to us: we therefore collect and process your data according to legal requirements, in particular the EU General Data Protection Regulations (DSGVO) and the Federal Data Protection Act (BDSG-Neu) as well as other legal fundamentals such as the Telemedia Act (TMG) in the field of electronic communication.

With this declaration, we wish to comply with our information and transparency obligations according to article 13 and article 14 of the DSGVO as regards the collection and processing of your personal data.

1. Data controller

Responsibility for the processing of your personal data is taken by

Albrecht JUNG GmbH & Co. KG
Volmestraße 1
58579 Schalksmühle

Telephone: +49 (0) 76 339501 0
Fax: +49 (0) 76 339501 30
Email: [email protected]

The company is represented by the directorsThomas Fischl and Martin Herms, Nikolas Schwarzelmüller-Krumbach. The chairman of the board is Harald Jung.

For questions and information on data protection, you can reach our data protection officer using the following contact data:

Albrecht Jung GmbH & Co. KG
Data Protection Dept., FAO
Mr Schröder, Data Protection Officer
Volmestraße 1
58579 Schalksmühle

Email: [email protected]

2. Type, scope and source of the collected data

Albrecht Jung GmbH & Co. KG basically collects personal data directly. In the process, we only record personal data as obligatory where it is necessary for the respective contractual purposes (principle of data minimisation). Additional data is voluntary. We also receive data from commercial representatives to the extent that they send your data to us due to a purchasing or consultancy interest.

JUNG collects and processes:

•   master data: business name, contact person, contact data
•   information about a project and connected product groups in our services that are to be made use of
•   data for issuing invoices (separate invoicing address)
•   bank data for processing payments in online activities, data for beginning and maintaining a contractual relationship using electronic communication means, e.g. email address, mobile telephone number
•   voluntary information on special service requests
•   information on consent to receive advertising, use of email address or telephone number, for topic-specific advertising by JUNG
•   contact data and qualification data from applicants for communication and decision making

As a rule, you provide this data with your enquiry.In certain cases, it is possible however, that we receive data from third parties. The data about you and your current employment affiliation and interest in certain product categories can be collected in the course of the close cooperation of project participation between us as manufacturer, our commercial representatives and all project participants (such as architects, electrical consultants, etc.) for project planning and management.

3. Reasons for processing personal data, legitimation

We collect and process your data for the following reasons:

•   the conclusion of the contract, the fulfilment of the contract and customer care
•   for credit checking
•   for information about products and services of Albrecht Jung GmbH & Co. KG
•   for statistical evaluations for (marketing) activity development based on calculated key data and the analysis of existing contractual relationships to maintain, improve or end them
•   for quality control of our customer service (telephone enquiries for processing transactions)
•   to fulfil regulatory duties or official requirements

As long as you have specifically consented, we also use your data for sales and marketing information about products and services from the eNet-Allianz, which we send either automated (e.g. email, fax, SMS, messenger etc.) or non-automated (e.g. normal post).

A decision involving use based on automated processing only occurs with your specific consent and with a lawful basis.

The processing is carried out according to legal requirements such as the DSGVO, the BDSG-NEU and the Telemedia Act (TKG).

4. Manner of data processing

JUNG ensures that your personal data is processed in such a way that it guarantees the protection of your data. The data is processed using electronic means and in paper form. In the process, we adhere to the security standards for the protection of your private sphere and the risk of access to the data by unauthorised persons. We have made comprehensive technical and organisation arrangements to protect the data made available to us from loss, manipulation, destruction and unauthorised access.

Our security measures are constantly improved in accordance with technological developments and regulatory requirements. The data grouped accordingly into categories is subsequently used for our own statistical analyses and marketing reports, but anonymised or pseudonymised as far as possible.

5. Data recipients

The collecting agent is Albrecht Jung GmbH & Co. KG. It saves all data necessary for fulfilment of contracts and customer care in its IT systems. In the course of customer acquisition and customer retention, your data will be collected by commercial representatives and sales personnel commissioned by us. To provide our contractual services, JUNG uses selected service companies who are given access to your data to the extent necessary and may only use them solely for the fulfilment of the work given to them by us.

The data recipients are therefore:

•   IT service and consultancy companies
•   Cloud providers with data centres in Germany and/or Europe*
•   printing service providers
•   billing service providers
•   financial institutions
•   commercial representatives
•   management consultancies and business and tax auditing companies
•   authorities, including tax authorities
•   if necessary, service providers of JUNG
•   with your consent, relevant data to third parties for controlling smart home systems (Ident. No.)

* It is guaranteed that if these companies are not located in the European Union that they can comply with the EU-DSGVO and meet the data proection requirements through the appropriate data protection contracts.

To the extent required and legally permitted, before completing a contract and where necessary in the course of a business relationship, a transfer of your data to credit reference agencies can take place for the purpose of credit checking and obtaining information. In cases of late payment, we reserve the right to transfer your data to a collection agency or lawyers for the purposes of recovery. All service providers instructed by us have their data protection standards checked before approving an order and are required to adhere to the legal data protection regulations. Any further transfer of data to third parties instructed by us does not occur. This will not apply if we are legally permitted or obliged, or you have already given us your consent.

6. Length of data retention

JUNG stores your customer data for the time of fulfilment of the contractual relationship and for the existence of a vital interest (e.g. outstanding payments) beyond the contractual relationship. The length of retention is based on the statutory limitation periods. Furthermore, we are subject to various retention and documentation obligations, including those of the Commercial Code (HGB) or the Tax Code (AO). Terms specified there for retention and documentation range from six to ten years.

7. Rights of individuals

JUNG maintains and protects your rights according to the DSGVO, in particular you have the right
•   to receive information from us about whether we process your personal data. If this is the case, you can receive information about the personal data along with all processing purposes and intended uses involved with this information.
•   For the rectification, erasure and restriction of processing of your personal data as long as there are no conflicting statutory requirements. JUNG has a deletion concept as specified by the DSGVO which maintains your rights:
•   to obtain your data, in particular in a structured, current and machine-readable format.
•   to object to the processing of data provided voluntarily, e.g. your telephone number.
•   to withdraw consent to the use of your data for direct marketing by Albrecht Jung GmbH & Co. KG.
•   to object to the use of your data which we are processing with a legitimate interest due to a particular personal situation (according to article 6, section 1 of the DSGVO).

To enforce your rights, apply in writing with details of your business partner data to:

Albrecht Jung GmbH & CO. KG
Volmestraße 1
58579 Schalksmühle

Telephone: +49 (0) 76 339501 0
Fax: +49 (0) 23 55 806-189
Email: [email protected]

If you are of the opinion that the processing of your stored personal data breaches the DSGVO, you can direct your complaint to a regulatory body, in particular in the member state of your residence, your workplace or the location of the suspected breach.

The regulatory authority applicable to us is the following:

Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen

Postfach 20 04 44
40102 Düsseldorf

Tel.: 0211/38424-0
Fax: 0211/38424-10
Email: [email protected]

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